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Press 'OK' to continue. aashtoware project construction and materials™ 5.02 tennessee department of transportation january 2026 managing contract times basic keyboard shortcuts use the tab key to move from one interactive object to another (including back and next buttons), skipping text and images use tab + shift to return to a previous interactive object use the space bar or enter to activate an interactive item use the up arrow and down arrow to move through content on a slide use the z key to access the zoom control use ctrl + alt + . to navigate to the next slide use ctrl + alt + , to navigate to the previous slide use ctrl + alt + s to submit an answer on a question slide use alt + a to open the basic keyboard shortcuts window at any time and alt + c to close it prepared by prepared by info tech operating, llc, dba infotech. aashtoware solutions and aashtoware are registered trademarks and service marks of aashto. the aashtoware project logo, the aashtoware project construction & materials logo, and the mobile tester logo are registered trademarks of aashto. aashtoware project, aashtoware project construction & materials, and aashtoware project mobile tester are proprietary software products of aashto. mobile inspector is a proprietary software product of info tech operating, llc. © copyright 2026 by the american association of state highway and transportation officials, inc. all rights reserved. all rights reserved. before you begin screens are representative for training purposes and may differ slightly from your role’s and system’s appearance. these instructions cover how to use the construction and materials™ module in support of tennessee dot processes; however, these are not instructions on the tdot requirements. you can access tdot’s qrgs on the left-hand side bar of the player by clicking on resources and opening the pdf file. to move from slide to slide, use the next and back navigation arrows near the progress bar. alternatively, you can press enter on your keyboard. some of the screens in this training have a scroll bar on the right side of the screen. the scroll bar will only work on the steps where scrolling up and down are part of the instructions. overview – managing contract times in this training, you will learn how to manage contract times. this training includes the following exercises: exercise 1 – viewing informational times (critical dates) exercise 2 – adding informational times (key dates) exercise 3 – updating informational times exercise 4 – deleting informational times exercise 5 – viewing site times exercise 6 – recurring times (checklist events) there are three classes of contract time records: site times, informational times, and recurring times. some of the fields and values may be different depending on the type of time selected. site times (contract & milestone schedules in sitemanager) are used to track contract schedules and milestones. in tennessee, a contract schedule can be calendar time (bid days) or completion date (specific end date). one of these must be the main contract time. milestones are typically set up as available date (bid days) or calendar time (bid days informational times (critical & key dates in sitemanager) are used to track an occurrence of a single named event and are a critical date or key date. an example of an informational time is the awarded date. recurring times (checklist event dates in sitemanager) are used to track a recurring event and are defined by a checklist type schedule with regular periodic occurrences. an example of a recurring time is the monthly contractor's employee interview. exercise 1 – viewing informational times in this exercise, you will view information times information. the top of the informational times tab lists the informational times known as critical dates in sitemanager. these dates are maintained by hq finance staff. examples include letting date and price adjustment base date. this example begins from the aashtoware project™ home page. to the left, click contract administration. welcome to the aashtoware project™ dashboard. navigate to the construction component, and click the contract administration link. to the left, click and type cnw999. click in the quick find search box and type cnw999; then press enter on your keyboard. to the left, click cnw999 link. click the contract id cnw99 link. to the left, click informational times tab. click in the informational times tab. to the right, click the scroll bar. critical dates are view only. click the scroll bar to scroll down and see all key dates. note: informational times are automatically activated by the system and remain active unless they are deleted. you have successfully completed viewing informational times exercise! click the next arrow to continue. exercise 2 – adding informational times (key dates) in this exercise, you will add information times. the informational times tab contains each contract time record with a time type of informational separated into critical date and key date collapsible sections, such as the field prep complete date, work begin date, completion notice issued, final records submittal, etc., which the users are unable to delete. however, unneeded dates such as cc3 can be removed per contract if not applicable. this example begins from contract administration summary page. to the left, click informational times. click in the informational times tab. to the left, click select critical/key dates… click the select critical/key dates button. to the left, click show first 10. click the show first 10 link. above, select cc3 date. select the cc3 key date record. to the right, click add to contract times. click the add to contract times button. above, click save. click the save button. note: the cc3 key date will be defaulted, so this exercise is just an example of how to add an informational time. to the right, click the scroll bar. click the scroll bar to see added cc3 key dates. note: after a progress estimate is approved, contracts that are 15% behind or more or contracts that will not be complete by the main contract time current completion date require additional information regarding project completion which must be entered as an “estimated completion date (time id: estc-dt)” under the informational time, key dates section. this data will be included on the monthly powerbi progress report. an “estimated completion date” key date can be added multiple times to the contract with a new date/comment as updates are needed (do not delete previous entries, as a progress “log” is not kept - the progress report will automatically pull the latest update). you have successfully completed adding information times (key dates) exercise! click the next arrow to continue. exercise 3 – updating informational times in this exercise, you will update informational times. this describes the population of the informational times, i.e., key date collapsible sections. this example begins from contract administration summary page. to the left, click informational times. click in the informational times tab. to the right, click the scroll bar. click the scroll bar to scroll down. above, click and type 02/15/24 11:00 am. click the actl compl field and type 02/15/2024 11:00 am. above, click and type from pm. click in the comments field and type from pm ; then press enter on your keyboard. above, click save. click the save button. to the right, click the scroll bar. click the scroll bar to see the updated cc-3 key dates. you have successfully completed updating information times exercise! click the next arrow to continue. notes: key dates may be updated by office staff v3 and the district supervisor. critical dates will be view only(but editable for hq finance). all the contract time date field format includes the time of day in the format of mm/dd/yyyy ##:## am or pm. exercise 4 – deleting informational times in this exercise, you will delete an informational time. you can delete an information time if it is no longer needed on the contract, and it is marked as “delete possible” inherited from the reference contract times. this example begins from contract administration summary. to the left, click informational times. click in the informational times tab. to the right, click the scroll bar. click the scroll bar to see the cc3 key dates. above, click the row actions menu. click the row actions menu for cc-3 record. to the right, click delete. click the delete action. above, click save. click the save button. you have successfully completed the deleting information times exercise! click the next arrow to continue. exercise 5 – viewing site times in this exercise, you will view the site times. the site times tab contains information for each contract time record with a time type of calendar time or completion date, such as the main contract time. this example begins from contract administration summary. to the left, click site times. click in the site times tab. above, click 00 dt. click the time id 00 dt link. to the left, click units and dates. review the site time general tab. then, click the units and dates tab. you have successfully completed viewing site times exercise! click the next arrow to continue. exercise 6 – recurring times (checklist events) in this exercise, you will add recurring times. the recurring times tab contains information for each contract time record with a time type of recurring, such as traffic control checklist, dbe signed subcontracts, etc. all recurring times are defaulted and can be removed if not applicable this example begins from contract administration summary. to the left, click recurring times. click in the recurring times tab. above, click afii. click the time id afii link. note: to add a recurring event, click the select recurring times button. on the modal screen select the time id(s) to add to the contract. then, click the add to contract times button. use the remaining steps to edit the recurring event information. to the left, click recurring time occurrences. click in the recurring time occurrences tab. above, click frequency. click the frequency drop-down. note: for schedules greater than one month, select “daily” value for the frequency field. then, enter “182” days for semi-annual events or “365” days for annual events in the planned occurrence every “x” day of the month field. above, select daily. select the daily option. above, click the calendar icon. click the calendar icon for start field. above, click the september 2023 drop-down. click the september 2023 drop-down. above, select feb. select the feb month. above, click 1. select the day 1 for february 2023. above, click the calendar icon. click the calendar icon for end field. above, click the september 2023 drop-down. click the september 2023 drop-down. above, select jun. select the jun month. above, click 30. select the day 30 for june 2023. above, click and type 182. click in the planned occurrence every ”x” day(s) field and type 182 (every six months); then press enter on your keyboard. to the left, click general tab. click in the general tab. above, click the calendar icon. click the calendar icon for effective date field. above, click the september 2023 drop-down. click the september 2023 drop-down. above, select feb. select the feb month. above, click 1. select the day 1 for february 2023. above, click status. click the status field. above, click active - active. select the active - active status. above, click save. click the save button. above, click contract administration you have successfully completed the recurring times (checklist events) exercise! click the next arrow to continue. notes: to delete a planned occurrence record, click the delete button on the planned occurrence row. to reverse the delete action, click the undo button. when you are finished, click the save button. the system displays a message to confirm that your changes were saved. recurring times must be activated in order for the system to check that an actual occurrence(s) has occurred at estimate generation (as applicable). review the existing list of recurring events. you have successfully completed the recurring times (checklist events) exercise! click the next arrow to continue. next steps after managing contract times, the next step is to managing daily work reports. refer to tdot quick reference guides and cbts for more information. managing contract times aashtoware project construction and materials™ tennessee department of transportation click here to close the training click here to close the training click here to close the training click here to close the training click here to close the training click here to close the training you have successfully completed the training for